Submissions and Forms for Municipal Government

This page was created to provide a one stop for municipal governments to find the required submission links, and forms needed or required by the Municipal Government Act (MGA). Please let us know if we are missing a form by emailing municipalaffairs@gov.pe.ca  

Submit Online

• Financial Plan includes budget and capital plan is due April 15 each year
• Financial audited statements due October 15 each year 
• Report a Council Member Vacancy 
• Election Summary Report (Election Regulations s. 85)
• File a Bylaw for filing 
• Request Changes to Municipal Directory

Feedback requested

• Nothing at this time. 

Forms by Topic Area

There are a number of templates/forms that Municipal Affairs provides to municipalities either as required by the Municipal Government Act - MGA or as a helpful tool to municipalities. 

Financial Templates/Forms

• Operating Budget Template (link within first paragraph to download MS Excel spreadsheet)
• Asset Management/Capital Template (Municipal Expenditure Tool - 5 year capital plan)
• Annual Municipal Information Return - AMIR replaces the Municipal Financial Information Return (MFIR) (due October 15) Please have your CAO contact Municipal Affairs if they have not already received the return by email. 

Election & By-Election Forms

• Notice of Nomination Proceedings (By-Election)
• (Notice of Nomination Proceedings (By-Election) in Advertising Format
• Candidate Nomination Form
• Candidate Withdrawal Form (Pre- Nomination Day)
• Candidate Withdrawal Form (Post Nomination Day)
• Candidate Agent Form

Before Election

• Election Official Declaration
• Returning Officer Declaration
• Ballot Templates
  • Mayor Ballot Template
  • Councillor Ballot Template

Election Day Forms

• The Poll Clerk uses the Official List of Electors (provided by the Returning Officer) and maintains the Election Record during the voting process. Template Election Record 

• The Poll Clerk and other counters will use a Tally Sheet to mark the votes for each candidate. 

  • Template Statement of the Vote (Councillor)

  • Template Statement of the Vote (Mayor)

  • Template Tally Sheet

  • Template Recap Sheet (at large system)
  • Template Recap Sheet (ward system)
• Elector Instructions Poster 

After Election

• Municipal Oath of Office (after elected)
• Disclosure Statement of Campaign Contributions and Election Expenses  Municipal Election Campaigns 
• Council Member Disclosure Statement Form Yearly reporting of council member (November each year)
• Fees/expenses for election officials - Elections PEI example from Elections Act tariff of fees and expenses regulations

Miscellaneous Resources - Templates

• Bylaw Sample Templates
• Resolution Sample Template
• Meeting Notice Requirements 

Emergency Measures Resources

• EMO Resources (Act, Plans, templates etc.) 
• EMO Bylaw Template

Guidebooks

• Closed Meetings Guide
• Guide to Workplace Harassment (Samples of harassment policy, complainant form, and complaint process, etc.)
• Election Guidebook (2018)
• Municipal Bylaw Processes Guidebook
• Local Governance Guidebook
• PEI Pandemic Guidelines for Elections
• Guidebook Municipal Bylaw Offences and Enforcement