Donation Policy

This policy establishes guidelines and principles to govern the acceptance of monetary donations, collection materials, and other items donated to the PEI Public Library Service.

Monetary Donations

The PEI Public Library Service encourages gifts of money to support programs and to augment the library collection. Annual tax receipts for monetary donations can be issued upon request.

Library Materials

All materials donated to any public library in the province become the property of the PEI Public Library Service. The Library reserves the right to decide the disposition of any materials donated. Items that are not added to the library’s collection will not be returned, but may be placed in library book sales or recycled.

The Library accepts donations of books, audiobooks, DVDs and other materials that can be used to support its mandate. Donations in good condition that will usefully augment the present collection and meet the criteria outlined in the Collection Policy will be added to the collection.

Donations valued at more than $100 market value in a calendar year are eligible for income tax receipt upon request at time of donation. Annual tax receipts can only be issued for material that are added to the library’s collection. Final evaluation of materials for issuing of tax receipts may only be done by a manager in the PEI Public Library Service.

The PEI Public Library Service does not accept:

• encyclopedias
• textbooks
• medical, scientific, travel and computer books older than 3 years
• abridged materials (Readers Digest Condensed books, abridgments of classics, etc.)
• records, VHS tapes, cassette tapes
• items that are mouldy, musty, damaged or in poor condition

Items such as board games, puzzles, instruments, and toys may be accepted, but a tax receipt cannot be issued.

Furniture, Art, and other valuable Items

All donations of furniture, artwork, antiques, or other items of a higher value must be approved by library management.

Any conditions or requests by the donor of such items must be approved, in advance, by the library manager. As with all donations, donors may not dictate library policy or procedures with respect to items they have donated. A memorandum of agreement may be created at the manager’s discretion. Items donated to the Library become the property of the library and will not be returned if the library no longer has a use for them.

Tax receipts may be issued subject to Revenue Canada regulations. The PEI Public Library Service reserves the right to refuse any donations accepted on their behalf by other organizations.